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Medina County Board of Developmental Disabilities

 

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Services > How to Receive Services

How to Receive Services

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The Eligibility Office is the starting point for gaining access to the Medina County Board of Developmental Disabilities services and supports for all ages. We’re here to help you through the process step by step and answer any questions you may have along the way. The Eligibility Office staff will assist you with understanding the process and filling out any needed paperwork to apply to become eligibile for services from the MCBDD.  

Getting Started

To start the eligibility process, you must first contact our Eligibility Office.

For ages 0-21, please call 330-725-7751 ext. 368.
For ages 22 and up, please call 330-725-7751 ext. 258.


The Eligibility staff will ask you to provide all or some of the following:

  • An "Application for Services" form – available through the eligibility staff, completed and signed by the applicant or guardian.
  • An "Information Sharing Consent" form –  available through the eligibility staff and used to obtain medical, educational and other information from other agencies or medical professionals related to the disability and impairments caused by the disability.
  • Copy of the applicant’s birth certificate.
  • Copy of guardianship or custody papers - if applicable.
  • Immunization records.
  • Current Medical Evaluation - within 6 months of eligibility determination.
  • Copy of applicant's Social Security card.
  • Proof of Medicaid eligibility and copy of Medicaid Insurance card - if applicable.


While the Medina County Board of DD collects the information used for determining a person's eligibility, the guidelines for the process are set by the Ohio Department of DD.

Once all forms and information are completed and returned, you will receive a letter (within 45 days) informing you of eligibility status and any further steps you may need to take in the process of enrollment. Please keep in mind that eligibility status may be reviewed at any time in all age categories, especially after a period of inactivity with our agency, or if a significant change in diagnoses, impairment or skill has occurred.


 

Eligibility for Children

Children (ages 21 and under) are assessed through the Children's Ohio Eligibility Determination Instrument (COEDI). This process evaluates how your child functions in life skill areas such as self care, language, learning, self-direction and mobility. The results of each test will document any delays and help determine the eligibility of your child to receive county board services.
 

  • Children Ages 0 through 2

MCBDD works in partnership with Help Me Grow to provide evaluation and early intervention services for infants and toddlers with possible delays. Through this system, we work together to provide early identification and family-centered services. Also, we plan for the present and future needs of your child. All referrals for service, for children birth through two years, are made through Medina County Help Me Grow. To contact Help Me Grow in Medina County, call 330-764-8580.

Children from birth to 2 years of age are considered eligible for Medina County Board of DD services if there is documented evidence of formative delay from the Help Me Grow team. Children may also be considered eligible if their physician provides documented evidence of a physical or mental condition that has a high probability of resulting in a delay or disability. Because children continue to grow, develop and change, so to may their needs. That is why children from birth to age 2 must have their eligibility re-determined at age 3 to be considered for continued services.

 

  • Children Ages 3 through 5 years

Children ages 3 through 5 years are considered eligible for Medina County Board of DD services if they have at least two documented delays or a medical disorder that is known to cause delays. Children ages 3 through 5 years must have their eligibility re-determined at age 6 to be considered for continued services. Click here for our Eligiblity Ages 3 to 5 brochure.
 

  • Children Ages 6 through 15

Children ages 6 through 15 years are considered eligible for Medina County Board of DD services if they have a documented history of life-long disability and critical functional limitations in at least three areas. Children ages 6 through 15 years must have their eligibility re-determined at age 16 to be considered for continued services. Click here for our Eligibility Ages 6-15 brochure.
 

  • Children (ages 16 and over)

Children (ages 16 and over) are assessed through the Ohio Eligibility Determination Instrument (OEDI). Much like the COEDI, this process evaluates how your child functions in life skill areas and results of each test help to assess their eligibility. Persons who are 16 years of age or above are considered eligible for Medina County Board of DD services if they have a documented history of life-long disability and significant functional limitations. These limitations must be in at least three of seven life areas when administered the Ohio Eligibility Determination Instrument (OEDI). Click here for our Eligibility 16 and Older brochure.


Eligibility for Adults

The eligibility process for adults (ages 22 and over) starts with the gathering of information about a person's disability. After our Eligibility staff receives all completed and required documents, an appointment to administer the Ohio Eligibility Determination Instrument (OEDI) will be made. Adults interested in enrolling in our services must first meet the criteria set by the OEDI. The OEDI asks the following questions when making a decision:


• Was the person diagnosed with a disability before the age of 22? Is the disability likely to continue indefinitely?
 
• Has the person been diagnosed with a disability and not solely a mental illness?
 
• Does the person show substantial limitation in three of these life areas: self-care, self-direction, language, learning, mobility, capacity for independent living and economic self-sufficiency?

Sometimes, additional tests and information are requested to enroll in specific MCBDD programs.

 
 

Non-Eligibility

If an individual is deemed not eligible for Board services, you will be notified by letter along with information on how to appeal the decision. Click here for our Due Process informational brochure.

You will also be given suggestions for other services outside of MCBDD which may be available to you and your family. Our Eligibility Specialists can also help you make contact with those services.

 



 
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